ACADEMIC DOCUMENTS POLICY

Glossary of Terms
The following list provides guidance on the meaning of terms used in the VENP’s campuses. This list is provided for guidance only and applies principally to matters affecting students and courses. If any policy, rule or regulation includes a specific definition or interpretation for the relevant or equivalent term, that definition or interpretation will apply in respect of the matters dealt with under the relevant policy, rule or regulation.
Academic staff: means person who is authorized to undertake an academic role within the College/Institution/School, including a person who holds an adjunct or other form of honorary appointment.
Accreditation: Courses which are designed to equip graduates for professional registration typically require accreditation by the relevant professional or registration authority. It is expected that consultation will occur throughout the course development/review process to ensure that the course will meet such registration/accreditation requirements. Following approval through Academic Board and, in the case of new courses, the Administration makes formal application to the relevant professional or registration authority for accreditation of the course. Information regarding the accreditation status of courses is published on the VENP’s administered Institution/College/School.
Applicant: a person who has applied for admission to a program at VENP’s Institution/College/School.
Administrator: means a person formally appointed or assigned to that role by the Institution/College/School.
Assessment is the process whereby student learning outcomes are measured and developed, feedback is given to students on their progress and final result grades are awarded.
Audit Enrolment is a type of enrolment where a student can attend a single unit but is not enrolled in that unit or in any program. The student will attend the unit for information only and will not be assessed for the unit. Audit enrolment cannot be used to gain credit towards future enrolment in an award course.
Award: A degree, diploma or certificate, or other qualification, which is approved by the Academic Board of the Institution/College/School, and is conferred upon completion of the relevant course requirements as per the guidelines of the concerned accreditation authority.
Bridging course: A course which assists students to gain knowledge in specialist areas that are a core component of the course. If a course requires a prerequisite in an area that students have not studied or worked with before, a bridging course will help students to bridge the gap in that knowledge and gain admission.
Census date: means a date within each study period specified within the academic calendar, on which a student’s enrolment in a unit of study is deemed final for that study period.
Note: The student’s official enrolment status at the census date determines issues such as financial liability and use of Student Learning Entitlement. Campus, site or Institution/College/School premises includes:
a. any land which for the time being is the property of the Institution/School/College or in its possession or under its control or on which it is conducting its lawful business, together with any structure whether permanent or temporary on that land;
b. any place or premises at which research, workshops, camps, field excursions, examinations or any other study, research or community engagement-related activity controlled or supervised by the Institution/College/School are conducted
; c. any place or premises at which clinical, professional, practical, volunteer work, vocational placements or other activities forming part of a course or unit offered by the Institution/College/School take place; and
d. any other place or premises deemed by the Directorate of VENP to be a Institution/College/School campus or site. Class includes any lecture, tutorial, seminar, laboratory, practical, field or other teaching, learning or assessment activity, regardless of the medium in which it is conducted, for example, face-to-face, online, distance.
Computing and network facilities include, but are not limited to, computers, computer systems, email and other communications networks, websites and information facilities, together with associated software, files and data storage and retrieval. They include online teaching resources. Core in relation to units or other program requirements means requirements which are compulsory for course completion.
Core Curriculum: a series of academic units providing a common learning experience across VENP’s undergraduate programs which aims to teach students to think critically and ethically, and to be guided by social justice principles in their personal and professional lives.
Co-requisite means a requirement that must be met by having already passed or being concurrently enrolled in an associated unit in order to be able to enroll in the stipulated unit.
Course means an approved program of study leading to an accredited higher education award.
Course Completion: occurs once the requirements to complete a program have been verified by the authorized officer of the Institution/College/School. Course rules means the Academic Board approved rules which specify the requirements for entry to a course and those to be satisfied to qualify for the relevant award.
Discipline refers to a defined branch of study or learning.
Elective: units or other requirements in a program which may be met by selection from defined options. Enabling Course: A course designed to prepare and ready students for further study, to assist in the transition to tertiary education. It enables a person to be admitted to a course that leads to a higher education award.
Enrolment: a student completes the process to be allocated a place in one or more units in a study period, including the payment of appropriate fees.
Examination: means a central or School examination, specified as such in the Unit Outline. A central examination will be conducted within the formal examination period; a School examination may be held during the designated central examination period or at any other time specified for an examination in the unit outline.
Exclusion: means prohibition from participating in any unit or program or any Institution/College/School activity or entering any site at which the Institution/College/School conducts its activities; “exclude” has a corresponding meaning.
Exit point: Some courses are structured in such a way that a student can exit with a lesser qualification after completion of part of the total course requirements. Where an award is available only as an exit point, it is not established as a distinct course and students can only enroll for the approved course.
Fee means any tuition fee, late fee or other charge or fine for which the student is liable.
Field of Study refers to the complete set of concepts, terms and activities that make up a learning program.
Graduand: A student who has met the requirements for course completion, but is yet to have the award conferred.
Graduate: A student who has successfully completed the requirements for a degree, and that degree has been conferred.
Group work: is a formally established assessment task to be conducted by a number of students in common, resulting in a single piece of work for assessment or a number of
Higher degree: by research means a course in which the thesis component constitutes no less than two-thirds of the degree requirements.
Mission: means the Mission as set out in the Mission Statement of Vertex Education Network, Pakistan
Prerequisite: means a requirement that must be met by a student before enrolment in the stipulated unit.
Professional experience or professional experience placement means any clinical, counselling, teaching or field practicum or other assessable professional or practical experience unit.
Professional experience unit: any unit which contains a clinical, counselling, teaching or field practicum component or other assessable professional placement.
Professional staff: means a person or persons appointed or assigned to professional staff roles in the Institution/College/School.
Program: is an umbrella term that includes any accredited higher education course
Program maps provide a mapping of the structure of the course, including the typical offering of units by study period and year of the course. Program maps facilitate School planning of unit offerings and provide guidance to students in selecting units in which to enroll.
Recognition of Prior Learning (RPL): is an assessment process for recognizing relevant formal, non-formal and informal learning by collecting evidence and making judgments on the extent to which an individual has achieved the required learning outcomes, competency outcomes or standards for entry to and/or partial or total completion of a qualification.
Specialization: a specialist discipline or field of study, representing not less than one-half of the total credit points required for the award and may be used in the case of either undergraduate or postgraduate courses.
Standard study period: means Semester 1 and Semester 2.
Student means a person who is enrolled at the Institution/College/School in a program or to pursue any unit of study or research offered at or by the Institution/College/School. It does not normally include a person who: a. has qualified for the award or completed the unit, as the case may be;
b. has been excluded from the Institution/College/School or had his or her enrolment terminated pursuant to the statutes, regulations, rules or policies of the University;
c. does not have a final grade, excluding withdrawals, awarded in at least one credit bearing unit in the academic year of commencement; or d. has given written notice of withdrawal from the program or unit.
However, consideration should be given to any specific definition of student within the relevant policy, rule or regulation.
Study mode means the manner in which a course or unit is taught and the following study modes are applied at VENP’s Institution/College/School: • Attendance: Primarily attendance, face-to-face, at a VENP campus or another location.
• Online: Fully online (assessments only)
Study period: means the period over which an individual unit of study is offered. It is inclusive of approved study breaks and assessment/examination times and may take the form of a standard or non-standard study period.
Study week: means the week before commencement of central examination period, provided to assist students to prepare for examinations. No formal lectures/teaching may be scheduled during a study week however make up classes and practical experience placements may be scheduled during a study week, where no alternative time can be arranged.
Suspension: means a temporary prohibition from participating in any unit or program or any Institution/College/School activity or entering any site at which the Institution/College/School conducts its activities; "suspend" has a corresponding meaning.
Teaching profile: The teaching profile comprises the total offerings of courses and course specializations and the location(s) at which they are offered. A course or course specialization may be approved for offering on all campuses or on nominated campuses, at specific locations on-site and/or off-shore only.
Termination: means prohibition, on the basis of academic progression, from participating in any unit or program; "terminate" has a corresponding meaning.
Undergraduate: means an accredited post-secondary course at the level of Bachelor degree, Associate Degree, Advanced Diploma or Diploma and includes Honours and a graduate entry Bachelor degree.
Unit: Each course is composed of course units, which may be core/compulsory or elective. Each unit is discrete in its objectives, content, methods and assessment, is identified by a suitable unit and code, and has a specified credit point value.


Tardies and Absences
Students absent on the day of an exam must provide written documentation from a parent or guardian stating the exact reason(s) for their absence. These students may be permitted to take make-up exams ONLY on the make-up day unless for a family or medical emergency.
Tardies – Students are expected to arrive to class fully prepared and on time. Therefore, all tardies will be treated as absences.


This policy defines the requirements and responsibilities for the issuing of official and certified academic documents at Vertex Education Network, Pakistan, and the replacement and reprinting of such documents. It ensures that all academic documents provided to current, graduating and former students of VENPs College/Institution/School are accurately recorded, authenticated, verifiable and secure.


Policy Scope
This Policy applies to any:
a. academic staff member in terms of the promotion of academic integrity and the detection of, and dealing with, academic misconduct by students; b. student in a coursework program;
c. person who was a student at the time of any alleged academic misconduct; and
d. all units offered by VENPs College/Institution/School, including coursework in any Higher Degree by Research program; and
e. research project and thesis units completed as part of an honours or postgraduate coursework program.
This policy does not apply to students enrolled in Higher Degree by Research (HDR) programs, except where alleged instances of academic misconduct relate to coursework units. For HDR students, all other alleged instances will be dealt with under the Research Code of Conduct and the Procedures for Dealing with Instances of Alleged Misconduct - Higher Degree Research Students

The academic documents described in this policy meet the requirements of relevant Pakistan Government legislation, the Constitution of Vertex Education Network, Pakistan (Pvt) Ltd. and other statutes, regulations and policies and include:
a. Testamurs (Unofficial Transcript)
b. Statement of concerned Regulatory Authority
c. Academic Transcript.
3. Precursor Institutions
3.1 The following institutions combine and form Vertex Education Network, Pakistan:
d. Frontier Institute of Medical Sciences
e. Vertex College of Science & Technology
f. Vertex Institute of Science & Technology
g. Vertex Academy
h. Vertex Pre-School, Fun4Learn & Child Development Centre
i. Vertex School & College Systems
j. The Piper School


Definition
Terms used in this policy and associated procedures are consistent with the VENPs Glossary of Terms. The following specific definitions also apply:
Academic misconduct is any action or attempted action that may result in an unfair academic advantage to one or more students.
Legitimate cooperation is the legitimate cooperation and collaboration by students on a project, sharing materials or data collected and discussing the interpretation of such material. The production of assessable work is the independent responsibility of each student.
Examples of legitimate cooperation and collaboration include:
a. informal study/discussion groups;
b. discussion of general themes and concepts;
c. interpretation of assessment criteria; or
d. strengthening and development of academic writing and/or study skills through peer assistance; and
e. in some cases extends to researching and writing of joint projects, written works or other assessable works.
Principles
1. The VENP is committed to promoting and upholding the academic credibility and standard of its awards.
2. Academic honesty and integrity are fundamental principles of the VENP as an institution devoted to the pursuit of excellence in learning, teaching, research and service, and to respecting the value and dignity of each person.
3. Academic misconduct is a serious matter that:
a. undermines the integrity of learning and scholarship;
b. contravenes academic values of respect for knowledge, scholarship and scholars;
c. represents a form of fraud; and
d. can lead to disclosure requirements to accrediting/admissions bodies.


All VENP academic documents will be:
a. printed on official VENPs College/Institution/School stationery with security features;
b. numbered;
c. individually recorded on the student file and on a central document repository;
d. printed in English (Roman) character set with standard English punctuation marks;
e. printed in English only;
f. signed by delegated officers only.


Academic Documents
1. All graduates who have completed a VENP program of learning that leads to the award of a Graduate qualification are entitled to receive the following certification documentation on award of the qualification:
q. a testamur, and
r. an academic transcript (a record of results), and
s. a graduation statement bearing logo of concerned authorities.
2 Graduates who have completed a VENP program of learning that does not lead to the award of a Degree are entitled to receive the following certification documentation on award of the qualification:
t. a testamur or certificate, and
u. an academic transcript (a record of results).
3. Content
The VENPs College/Institution/School testamur is an official document imprinted with the Seal of the Networks College/Institution/School (concerned subsidieary) stating that the student has successfully completed the award named on the testamur. The testamur format includes:
v. VENPs College/Instituion/School ceremonial shield;
w. students full name as recorded on their student record;
x. award title;
y. subsidiary component of the qualification; such as level of honours or specialisations;
z. signatures of relevant College/Institution officers;
aa. date of conferral;
bb. VENP/Institution/College/School Seal and;
cc. VENP security features for a testamur; and
dd. if any parts of the course of study or assessment leading to the qualification were conducted in a language other than English, except for the use of another language to develop proficiency in that language.
3.2 Testamurs for Honorary Awards
3.3 Content
The testamur for an honorary award is an official document imprinted with the Seal of the VENPs College/Institution/School. The format for the testamur includes:
ee. VENPs Institution/College/School ceremonial shield;
ff. Award recipients full name;
gg. award title;
hh. unambiguous identification of the award as an honorary qualification;
ii. signatures of relevant VENPs College/Institution/School officers;
jj. date of conferral;
kk. VENPs College/Institution/School Seal; and
ll. VENPs security features for a testamur.
3.4 Changes to Format
Any changes to the testamur format must be approved by Governing Body on the recommendation of Academic Board.
3.5 Issuance
The original testamur, imprinted with the Academic Seal of the VENPs College/Institution/School will be provided to students following award conferral.
3.6 Replacement
A new testamur will be issued by the College/Institution/School where:
a. an award has been rescinded and a different award conferred;
b. in cases of name change as a result of gender reassignment or witness protection.
A replacement testamur with annotation can be issued by the College/Institution/School or a fee, in cases where the testamur has been:
c. damaged;
d. lost, stolen or destroyed; or
e. where a recipients name has been changed through a verifiable legal process.
3.7 Approval of Replacement
Any re-issue or replacement of a test amur must be approved by the College/Institution/School Administrator.
4. Academic Transcript
4.1 Content
The academic transcript is the chronological record of a students study and results at VENPs College/Institution/School. The academic transcript includes:
f. the students full name and Student ID as recorded on their official student record;
g. details of all courses and units undertaken;
h. details of any credit granted through recognition of prior learning;
i. the grades awarded for each unit undertaken and, if applicable, Grade Point Average (GPA) for the course overall;
j. VENPs grading scheme;
k. all award titles, including honours, specialisations and/or majors;
l. details of any parts of the course that were conducted in a language other than English, except for the use of another language to develop proficiency in that language;
m. the thesis title for a research higher degree;
n. the students degree status (e.g. course complete, transferred, withdrawn, inactive or terminated);
o. the date of award conferral (if applicable)
p. the date of issue; and
q. VENPs security features for an academic transcript.
4.2 Changes to Format
Changes to the academic transcript format must be approved by the College/Institution/School Administrator.
4.3 Issuance
An official academic transcript may be issued to a student, on payment of the prescribed fee, at any time after at least one result has been achieved for a unit of study.
An academic transcript is provided to a student free of charge once they have been approved as course complete. Where an error has been made in the production of a transcript, a new transcript will be provided free of charge.
5. Fees
Fees and charges for replacement academic documents will be determined on an annual basis by the Managing Director on the advice of the Administrator, and will be published via the College/Institution/School website.
6. Roles and Responsibilities
The Administrator is responsible for the development, compliance, monitoring and review of academic documents, including the style, format and the security measures incorporated in their production.
It is the responsibility of the student to ensure that their personal and contact details recorded in the student management system are up to date. 7. Treatment of academic documentation
in cases of Rescission or Revocation of an Award
In cases where academic documents have been issued and where it has been confirmed that an award was wrongly conferred, either through administrative error or based on provision of fraudulent or misleading information, VENP may rescind or revoke the award in accordance with the Academic Regulations and the Procedure for Rescission or Revocation of an Award.
In such cases, all academic documents relating to the rescinded or revoked award must be returned to VENP.
8. Recordkeeping
r. All records are held in accordance with the VENPs administered College/Institution/School Records Retention and Disposal Schedule
s. Requests for issue of academic transcripts are logged and held in the student management system
t. Regulatory Authorities records are held by the College/Institution/School Graduations Office in the student management system.
u. Records of any replacement testamurs issued are held by the Graduations Office.
Schedule 1
(Under development)
Policy applies to Network-wide
All Staff And Students
Policy Status New Policy
Approval Authority Academic Board
Governing Authority Academic Administrative Committee
Responsible Officer Administrator
Approval Date 15/06/2019
Effective Date 01/06/2019
Date of Last Revision
Effective Date of Last Revision
Date of Policy Review *
15/06/2022
* Unless otherwise indicated, this policy will still apply beyond the review date. Academic Integrity and Misconduct - Policy and Procedures
1. Policy Statement
This Policy sets out the VENPs principles and commitment to academic integrity and provides frameworks for both the promotion of academic integrity among students and staff and for dealing with instances of alleged academic misconduct.


Academic Regulations
1. Definition
Terms used in these Regulations are consistent with the VENP Glossary of Terms.
Roles & Responsibilities
2. Student responsibilities
It is the responsibility of students to familiarize themselves and comply with College/Institution/School rules, regulations, policies and associated procedures.
2.2 Staff roles and responsibilities
The Academic Regulations delegate the following roles to the Administrator or equivalent as follows:
a. determine minimum rate of progress in a program of study;
b. approve recognition of prior learning and credit transfer for coursework students;
c. determine that the requirements for a degree have been satisfied for coursework students;
d. terminate candidature of a coursework student for failure to progress.
A Course Coordinator may undertake roles under these Regulations in accordance with delegations from the Head of College/Institution/School, or equivalent, in respect of a particular program.
3. Formal Communication
3.1 Correspondence to applicants/students
3.1.1 The preferred method of correspondence with an applicant/student is email unless another form is required under specific VENP policies.
3.1.2 A notice or advice to an applicant/student is sufficient if it is in writing and is:
a. emailed to the applicant/student:
i. for admission purposes, at the email address provided on the application for admission;
ii. for other purposes, to the student's VENP email address;
OR b. posted to the student:
. for admission purposes, at the address provided on the application for admission;
i. at the mailing or semester address shown on the student's most recent enrolment, if posted during a study period;
ii. at the mailing address shown on the students most recent enrolment, if posted outside a study period;
OR c. sent via electronic communication to a mobile phone number supplied by the student; or
d. posted for students, on VENP's learning management system, during any study period.
3.1.3 Unless a later delivery date can be proven, any notice or advice is deemed to have been received:
a. if sent by email or electronic communication on the first working day after it was sent;
b. if sent by post to an address within Pakistan, on the fifth working day after it was sent;
c. if posted on VENPs learning management system, on the first working day from the date and time at which it was posted.
3.2 Correspondence from student
3.2.1 Correspondence from a student will be deemed to be effective on the date of its receipt by the College/Institution/School, or first working day thereafter.
3.3 Change of personal or correspondence details
3.3.1 Students must formally notify the College/Institution/School immediately, in accordance with the prescribed administrative process, of:
a. any change of name; or
b. address; or
c. mobile phone number.
3.4 Record keeping
3.4.1 Any document or form submitted by a student and all correspondence between the College/Institution/School and a student is retained by the College/Institution/School and is disposed of according to the College/Institution/School's Retention and Disposal Schedule.
4. Admission
Applications for admission and applications to defer commencement will be dealt with in accordance with the Admission to Coursework Programs Policy.
5. Enrolment
5.1 Program enrolment
5.1.1 Requirements for enrolment and re-enrolment
In order to become an enrolled or re-enrolled student, a person who has been offered a place or a student who is continuing in a program must, by the prescribed date:
a. complete the required enrolment or re-enrolment process;
b. be enrolled in at least one unit; and
c. pay all relevant Agency and government fees and charges.
5.1.2 Continuing enrolment
5.1.2.1 All continuing students are required to re-enroll in at least one unit in any two study periods across the academic year unless they:
a. have applied to interrupt their studies under section 5.7; or
b. have completed the requirements for their award; or
c. are a mid-year commencing student; or
d. are suspended or excluded from study under the relevant Agency Policy.
5.1.2.2 A student who fails to re-enroll for more than two consecutive standard study periods will have their enrolment inactivated and will be required to apply for re-admission.
5.1.3 Fee for late re-enrolment or variation
A student who fails to complete the process for re-enrolment or variation of enrolment by the due date will be required to pay a late fee in order to be an enrolled student.
5.1.4 Constraints on enrolment
5.1.4.1 The College/Institution/School may limit the number of enrolments in any unit in any study period and may make any unit available only to students in a nominated cohort(s) program(s).
5.1.4.2 A student may not normally enroll concurrently in more than one program at VENP.
5.1.5 Cross-institutional enrolment
With the prior written approval of the Course Coordinator a student may be enrolled concurrently at VENP's College/Institution/School and another tertiary institution in a unit or units which, if successfully completed, will be credited to the student's program at VENP's College/Institution/School.
5.1.6. Non-acceptance of enrolment or variation of enrolment after prescribed date
Enrolment in a program or unit, or variation of enrolment, will not be accepted after the relevant date prescribed by the University.
5.2 Addition of units
5.2.1 Period for adding units
A student may add a unit to an existing enrolment, provided that such changes are actioned:
a. within the first two weeks in a standard study period; or
b. within the first week of a non-standard study period.
5.2.2 Late addition of units.
A student may add a unit to an existing enrolment after the periods noted in Regulation 5.2.1 above only if authorized by the Lecturer in Charge and approved by the Course Coordinator before the census date; any such late change may incur additional fees and charges.
5.2.3 Credit point limit in a study period.
A student may not enroll in more units than a standard full-time program load in any study period without the approval of the Course Coordinator except where concurrent enrolment in two courses is intended and allowed for in the course rules. The student's previous academic record will be taken into account in determining the application.
5.2.4 Repeating a previously completed unit.
5.2.4.1 Students who wish to re-enroll in a previously completed unit, may do so on a fee paying basis. Each attempt will be recorded on the transcript and will contribute to the calculation of the GPA as per the guidelines of the concerned accreditation agency.
5.2.4.2 Students who are required by the Course Coordinator to re-enroll in a previously completed unit following an interruption to their studies for two or more standard-study periods under 5.7.2.1. Each attempt will be recorded on the transcript and will contribute to the calculation of the GPA as per the guidelines of accreditation agency.
5.3 Withdrawal.
5.3.1 Withdrawal from units or program of study.
Students are responsible for seeking advice from the Course Coordinator before withdrawing from units or their program of study. Completing the formal withdrawal process and the consequences of the withdrawal are also the responsibility of the student.
5.3.2 Non-effective enrolments.
5.3.2.1 Enrolment for a study period will be regarded as non-effective, and will not be recorded on the student's transcript if a student withdraws from all units, or their program of study:
a. up to the census date in that study period; or
b. in the case of professional experience or community engagement units, prior to commencement of a placement.
5.3.2.2 If a commencing student withdraws from their program of study up to the census date in their first study period, the enrolment will be regarded as non-effective and they will be deemed not to have accepted their offer of enrolment. Such students will be required to re-apply for admission.


1. The VENP will support its commitment to academic integrity by:
a. explicitly communicating the positive value placed on academic integrity in learning, teaching and research;
b. implementing policies, processes and systems that assist in the achievement of best practice in relation to the pursuit of academic integrity;
c. the maintenance of an academic integrity website to define and promote best practice and provide resources for staff and students;
d. the provision of professional development programs for staff & students to:
i. support the pursuit of best practice in the design and setting of assessment to minimize opportunity for academic misconduct; and ii. build skills in detecting academic misconduct;
e. the provision of study skills support and resources for students to promote good practice in their academic work, including writing, referencing and research.
2. Schools and Faculties must:
a. implement mechanisms to assist students to understand good practice in their academic work in the relevant discipline;
b. provide clear information on assessment requirements in each unit outline; and
c. ensure that clear advice is provided to students regarding:
i. the style guide and referencing/citation system required in the discipline and/or for different assessment tasks;
ii. what constitutes legitimate cooperation and collaboration, where it is encouraged and where it is prohibited;
iii. group work, especially assessment and the division of tasks among group members to ensure fair assessment;
d. be vigilant in the detection of academic misconduct
3. Students must:
a. comply with the expected standards of academic integrity including:
i. individually undertaking all work and assessment and other requirements for a unit and course; and
ii. acknowledging any legitimate cooperation, ensuring that the formulation of ideas and conclusions in individually assessable work is the independent work of each student;
b. seek clarification, if necessary, to ensure they clearly understand assessment conditions and requirements, and appropriate writing, referencing and assessment practice in their units and course(s);
c. state clearly, using the referencing system described in the Unit Outline, where they sourced material on which they have based their work; d. properly acknowledge the thoughts, ideas, experimental works, conclusions, drawings, designs, data, computer programs or other creative work they have extracted, developed or summarized;
e. complete an assessment cover sheet or online declaration for all non-examination assessment tasks stating that the work is the student?s own and that all cited works have been acknowledged and referenced.
4. Responsibility
for the promotion of academic integrity is set out in the Promotion of Academic Integrity Procedures.
5. Responsibility
for dealing with matters of academic misconduct is set out in the Academic Misconduct Procedures.
6. Academic Integrity
6.1 Academic integrity is integral to the context of true academic discourse, where learning, the assessment of student progress and academic quality are pursued without compromise. Consequently, the University will implement processes and systems to:
a. promote and uphold the academic credibility and reputation of the College/Institution/School;
b. protect the standard of its awards;
c. advise its students of the importance of academic integrity, and provide them with guidance on best practice in support of their learning; and
d. educate students about the importance of intellectual property and its relevance in relation to their own work and that of others.
7. Academic Misconduct
7.1 Academic misconduct may take a number of forms. These include but are not limited to:
a. Cheating: Where a student seeks to gain advantage or attempt to gain advantage through dishonesty, deceit or fraud in any examination or other assessment task; or assisting any other student to cheat.
b. Plagiarism: Where a student presents as their own work the thoughts, ideas, findings or work of another person, persons, or entity, without full citation and acknowledgement of the author or the source. Materials plagiarized may include any printed, electronic or audio-visual material, including computer-based material, drawings, designs, experimental results or conclusions, statistical data, computer programs or other creative work.
c. Collusion: Where a student undertakes unauthorized collaboration with others and presents as their own, work which is in full or in part the work of one or more of those other persons. It differs from group assessment tasks where the learning activity specifically designates that it be undertaken as group work.
d. Recycling: Where a student submits for assessment work which is the same or substantially the same as work that has been submitted, or which has previously been counted towards the assessment of any unit undertaken for any qualification, whether at this University or elsewhere without the approval of the Lecturer in Charge and acknowledgement of the source.
e. Misrepresentation includes where a student:
i. impersonates another student; or
ii. allows or procures an impersonation of themselves in relation to any assessment task, unit or course requirement; or
iii. procures material to submit as their own for any assessment task, unit or course requirement.
f. Academic misconduct in research in coursework programs: includes any behaviour described in (a)-(e) above in relation to proposing, conducting or reporting research.
g. Any other act or omission that results in an unfair academic advantage.
7.2 Detailed examples of academic misconduct are provided in Schedule 1.
7.3 Any case of alleged academic misconduct will be dealt with by procedures which ensure:
a. equity;
b. consistency;
c. procedural fairness;
d. timely resolution of the case; and
e. achievement of appropriate and effective outcomes.
7.4 Academic misconduct is handled as either minor, moderate or major:
a. A minor breach is limited to those cases where:
i. the breach is not one of cheating in an examination; and
ii. there is no record relating to a previous occurrence of academic misconduct, or finding of academic misconduct; and
iii. the breach has a minor effect on the assessment task; and
iv. it does not provide the student with a significant unfair advantage; and
v. a proportionate response by staff would maintain the VENP?s academic reputation.
b. A moderate breach can only be determined as such where it is judged that the breach is not minor at (a) and does not meet the conditions for a major breach at (c) and includes but is not limited to the following:
. referencing/citation errors made after the first year of study; and/or
i. where the breach has a moderate effect on the assessment task; and/or
ii. it constitutes recycling.
c. A breach must be determined as major where:
. it constitutes any form of misrepresentation or cheating; and/or
i. the student has been found to have breached the Academic Integrity and Misconduct Policy on two or more prior occasions; and/or
ii. it is judged that the penalty that can be imposed by the Administrator, or equivalent at Section 7.5 is insufficient to deal with the matter.
7.5 Academic Misconduct Penalties

Roles_and_Responsbilities
Type Penalties Penalties
Minor

1-issue and record a written warning using the prescribed template regarding the consequences of breaching the University policies on assessment and academic integrity and misconduct;

2- counsel the student and refer the student to services such as the Academic Skills Unit or Library for assistance;

3- if appropriate, adjust the student ’s mark in the relevant assessment task to take account only of work which is in line with principles of academic integrity.

Lecturer in Charge
Moderate Any of the above, and/or one or more of the following Administrator, or equivalent
 

Any of the above, and/or one or more of the following actions:

  1. require the student to undertake additional and/or remedial work for the assessment and impose a maximum grade of Pass for the unit;
  2. require the student to undertake another form of assessment in lieu of the assessment work in question and impose a maximum grade of Pass for the unit;
  3. downgrade the final grade overall in the unit;
  4. apply a fail grade to the work, or part thereof, submitted for assessment;
  5. apply a fail grade overall in the unit;
  6. refer the matter to the relevant Manager if one or more of the above penalties is insufficient to deal with the matter.
 
Major

Any of the above, or one of the following actions:

  1. terminate the student’s enrolment in the course and exclude the student from the VENP’s College/Institution/School for a period of up to two semesters from the date of termination;
refer the matter to the Managing Director  if one or more of the above penalties is insufficient to deal with the matter
Administrator or equivalent
Major Any of the above, or: Managing Director
 
  1. cancel the student’s enrolment;
refer the matter to a Discipline Committee under the Student Conduct and Discipline Policy
 
8. Appeal
8.1 Any student wishing to appeal an academic misconduct decision may do so in accordance with the Student Appeals Policy.
9. Record keeping & Notification
9.1 College/Institution/School must maintain a record of all allegations and investigations of academic misconduct.
9.2 The Academic Coordinator must keep a register of all findings of academic misconduct and the penalties imposed under this Policy.
9.3 Where any breach that constitutes academic misconduct has been proved the decision will be recorded on the student's record.
9.4 Access to the VENP's College/Institution/School academic misconduct register and/or individual student records in relation to academic misconduct is limited to:
a. the Office of the Academic Coordinator;
b. the Enrolments and Examination section.
9.5 An annual summary and analysis of academic misconduct allegations and findings, must be tabled at Academic Administrative Committee (AAC) for noting at the first Academic Board each year.
Schedule -1 : Examples of Academic Misconducts.
Academic misconduct includes, but is not limited to, the following examples.
Types Of Misconduct
Type of Academic Misconduct Examples
Cheating any instance of cheating or impersonation during an examination
Cheating bringing into an examination room any textbook, dictionary, calculator, computer, notes, manuscript, bag, electronic device or other materials or device or means of special assistance, except those items specifically authorized for the examination by the Lecturer in Charge of the unit
Cheating communicating with another student or giving assistance to, or receiving any communication or assistance from, any other student during an examination or other assessment task where such communication or assistance is prohibited
Cheating consulting with another person outside the examination room during the conduct of the examination
Cheating doing anything to assist or enable or attempt to assist or enable another student to read and/or copy work or other materials during an examination
Cheating improperly obtaining prior knowledge of an examination paper or other assessment task and using that knowledge in an examination or other relevant
Cheating reading and/or copying or attempting to read and/or copy another student’s work or other materials during an examination or other relevant assessment task
Cheating use of forged, false, falsified, inaccurate or incomplete data taken from another source and representing it to be the work of the student
Plagiarism an assessment task that is constructed of segments drawn from one or a number of sources without attribution of the source, linked by comments produced by the student
Plagiarism citing sources, such as texts, which the student has not read, without acknowledging the ‘secondary’ source from which knowledge of them has been obtained
Plagiarism copying ideas, concepts, research data, images, sound or text entirely or significantly from another source such as a published article, text, computer program, internet source or another student’s work, or draft work, and presenting it as the student’s own work
Plagiarism failing to acknowledge indebtedness to books, articles and other sources such as the internet. Students should make it clear when they are using a direct quotation from another work. They should also indicate, by the appropriate method of footnoting or referencing, if they have used an idea or an argument which is heavily dependent on the work of another person
Plagiarism

in an assessment task where there was legitimate cooperation and collaborative preparatory work, submitting substantially the same final version of any material as another student

Plagiarism in group work, where the group uses work from another group or from other sources
Plagiarism summarizing another person’s work without acknowledgement of the source
Plagiarism

claiming credit for group work in circumstances when the student has not actively participated in or contributed to such work

Collusion any circumstances in which a student allows another student to copy their work for the purposes of assessment
Collusion encouraging or assisting another person to commit plagiarism
Collusion students working together to submit identical work or work with large components of commonality
Recycling submit for assessment work which is the same or substantially the same as work submitted towards the assessment of any unit undertaken towards any qualification, whether at this College/Institution/School or elsewhere without the approval of the Lecturer in Charge and acknowledgement of the source
Misrepresentation a person other than the bona fide student undertaking any examination or assessment task on behalf of the student designated to undertake the examination or assessment
Misrepresentation

acquiring or commissioning a piece of work (contract cheating) and representing it as if it were the student’s own work regardless of whether the work is acquired free of charge or purchased and whether it was pre-written or specifically prepared for the student

Misrepresentation stealing another student’s work
Research

fabricating data

Research omitting reference to relevant published works of others for the purpose of inferring self-discovery of new information or original analysis of data
Research attributing work to others who have not in fact contributed to the research
Research making use of any information in research in breach of any duty of confidentiality
Research stating or presenting a relevant or significant falsehood or omitting information or data so as to distort presented research
Research taking or damaging any research-related property of another person or body without authorization
   


Assessment Policy
1. Policy Statement
Assessment is a core academic activity and an essential component of the learning and teaching process.
2. Assessment includes:
a. design and specification of activities or tasks that students undertake to support their learning;
b. provision of feedback as guidance for students' learning;
c. moderation of assessment activities;
d. award of marks or grades; and
e. determination and award of final result grades.
This policy sets out the principles that underpin VENP's approach to assessment.
3. Application of this Policy
This policy applies to:
a. all coursework units offered by VENP, including professional experience units, off-shore units and those coursework units completed as part of an honours or research degree;
b. students undertaking such units;
c. academic and/or professional staff with responsibility for designing, administering or making decisions relating to assessment.
The Policy does not apply to examination of research theses to which the High Degree Research Regulations apply.
4. Definitions
Terms used in this policy and the associated procedures are consistent with the VENP Glossary of Terms. In addition, the following words and expressions have the meanings listed below:
i. Assessment: Assessment is the process of evaluating students' performance to ascertain the extent to which they have met the prescribed learning outcomes of the task (and thus contribute to the achievement of the learning outcomes of the unit and the course). Assessment enables students to monitor their progress and determines the academic results in a unit of study.
ii. Assessment schedule: The series of assessment tasks comprising the total assessment for a unit. iii. Assessment tasks: The single components of an assessment schedule.
iv. Criterion-referenced assessment: Assessment based on pre-determined and clearly articulated criteria which are directly drawn from the unit learning outcomes.
v. Due date: The date and time by which an assessment task must be submitted.
vi. Hurdle task: A task or activity that is marked on a pass/fail basis and is required to pass the unit but does not contribute to the final grade. vii. Learning outcomes: Learning outcomes are the expression of the set of knowledge, skills and the application of the knowledge and skills a person has acquired and is able to demonstrate as a result of learning.
viii. Moderation (of assessment): A quality review and assurance process which supports assessment design and marking activities. It involves confirmation that the assessment tasks and marking are valid, equitable and reliable.
ix. Rubric: A rubric is a scoring tool that explicitly represents the performance expectations for an assignment or piece of work. x. Standards: A framework which explains what can be expected at different levels of achievement of a learning outcome.
5. Assessment Principles
Assessment must be designed to contribute to high quality student learning and underpin the development, delivery and quality assurance of units and courses. Assessment should both help students learn (assessment for learning) and measure explicit evidence of their learning (assessment of learning).
5.1 Assessment:
a. must be standards-based and provide evidence of the level of achievement with respect to learning outcomes and graduate attributes;
b. must be a transparent process carried out with honesty, integrity and confidentiality in line with the Mission of the University;
c. is integral to pedagogically informed learning and teaching;
d. must comprise a variety of tasks which are reasonably achievable by students; and
e. must be fair, inclusive and equitable for all students.
6 Assessment Design
6.6.1 Standards based, criterion-referenced assessment
Assessment marking and grading will be criterion-referenced and will use standard-based grading. Criteria and standards of achievement are set in advance of teaching and assessment. Student performance is evaluated according to those criteria and set standards.
6.6.2 Number and weighting of assessment tasks
The assessment schedule for any one 10 credit point unit must be limited to a maximum of three assessment tasks. Unless justified and approved by the relevant Committee, no individual assessment task should have a weighting of more than 50 percent of the total assessment in a unit.
6.6.3 Hurdle tasks
Hurdle tasks may be included within individual units as compulsory requirements that must be met in order to pass the unit. Hurdle tasks need to be pedagogically justified.
6.6.4 Requirements to achieve a pass
Achievement of a pass in all individual assessment tasks in a unit (other than hurdle tasks) is not normally a prerequisite for passing in the unit overall. Exceptions are when the task is related to an otherwise unassessed learning outcome and/or required discipline specific competency standards. In such cases the requirement to pass specific individual items of assessment in order to pass the unit must be clearly stated in the Unit Outline. 6.7 Quality Assurance, Moderation & Review
Quality assurance of assessment should occur at both the course and the unit level. Faculties are responsible for establishing a quality assurance regime for the assessment in courses and units. This will include both internal and external moderation and benchmarking of assessment. 6.7.1 Quality assurance of assessment must be maintained at every stage of the assessment cycle.
6.7.2 Assessment tasks must be subject to routine assessment moderation processes and review through consensus moderation practices, including peer review, to ensure that they reflect appropriate assessment design and grading.
6.7.3 As part of the VENP Quality Assurance Framework professional development opportunities that are related to design, implementation and moderation of assessment should be provided to staff.
6.8 Notification to Students of Assessment Requirements
6.8.1 Assessment tasks, including marking criteria, must be clearly communicated to students in the Unit Outline at the commencement of the study period in which the unit is being undertaken.
6.9 Attendance & Participation Requirements
6.9.1 Marks are not awarded for attendance.
6.9.2 Compulsory or minimum levels of attendance may be prescribed for any professional experience or community experience program or any practical, laboratory or skill-based classes in which attendance is integral to achievement of the learning outcomes of the unit.
6.9.3 In any case where compulsory or minimum levels of attendance as prescribed, the attendance requirements must be clearly stated in the Unit Outline, together with the reasons why attendance is required, the consequences of not meeting those requirements and the procedures to be followed should a student fail to attend any required class due to illness and/or personal circumstances beyond their control.
6.9.4 The Lecturer in Charge must keep attendance records for all classes in units where a compulsory or minimum attendance level is prescribed. 6.10 Student's Responsibilities
It is the responsibility of students to engage actively in the learning process, to participate according to relevant course, unit and assessment requirements, and to adhere to this and other related University policies affecting their enrolment and progression through their course. Details of specific course, unit and assessment requirements are outlined in the course rules, Course Enrolment Guide and Unit Outlines. Table 1 summarises the responsibilities of students in relation to their participation in a unit.

Timing and category of task Action required
1-LE (Learning Environment) 1.1 Confirm enrolment in all units on LE from one week prior to beginning of study period.
1.2 Contact the Course Coordinator if any problems are identified.
2-Unit 2.1 Access the Unit Outline from LE and become familiar with the requirements prescribed for completion of the unit.
3-Students with disabilities

3.1 As early as possible, students with a permanent disability and/or long term medical condition who require adjustments, consult a Disability Adviser in Disability Services to develop an Education Inclusion Plan (EIP).
3.2 Contact the Lecturer in Charge as soon as possible, preferably before the start of the study period, to discuss their EIP.

4-Communication 4.1 Check Institution/College/School email account, LE and any other communication media used for the unit on a weekly basis.
4.2 Consult with the Lecturer and/or Tutor if seeking advice or clarification regarding a unit or with the Course Coordinator or student experience coordinator in relation to any matter regarding enrolment in the course.
5-Assessment tasks

5.1 Complete assessment tasks diligently and honestly to provide evidence of achievement of learning outcomes for the unit.
5.2 Meet all assessment requirements as specified in the Unit Outline.
5.3 Complete online ‘Declaration of Originality' in LE for the study period's assessment. If hard copy is required for an assessment task, this is to be completed and submitted with the task.
5.4 Submit assessment tasks in the manner prescribed in the Unit Outline.
5.5 Retain a hard copy and electronic copies of all written work submitted for assessment except in case of tests and/or examinations. For artworks or other practical items, a photograph with evidence of submission date should be retained.

6-Group work 6.1 Contribute fully to group work assessment task.
6.2 Notify the Lecturer in Charge in a timely manner and provide substantiating documentation should there be any difficulties or concerns.
6.3 Complete and ensure that all group members sign the 'Declaration of Originality'.
6.4 Ensure assessment task is submitted by the group by the due date.
7-Attendance 7.1 Attend lectures and other structured learning activities.
7.2 Satisfy all compulsory or minimum attendance requirements specified in the Unit Outline.
7.3 Engage with all on-line materials and activities.
8-Collection of marked assessments and reviewing feedback

8.1 Access online assessment tasks or collect hard copy assessment tasks in the manner prescribed. Students may give written authority for another person to collect an assessment task on their behalf.
8.2 Review and act on feedback received on assessment tasks. Feedback methods may include rubrics, notations on assessment tasks, in-class/online discussion, and feedback posted electronically discussing the strengths and weaknesses of students' answers generically or individually.
8.3 If clarification is required regarding the mark or grade awarded for an assessment task the Lecturer in Charge or other relevant staff member will be consulted within 10 working days after return of the mark or grade.
8.4 Students should note that it is routine practice for samples of students' work to be used for moderation.

9-Seeking extension of submission date for an assessment task

9.1 Students requiring an extension of the due date for an assignment due to personal circumstances or temporary illness that significantly hamper(s) their participation or performance in an assessment task must apply to the Lecturer in Charge for an extension of time for submission of an assessment task. This should normally occur at least 24 hours before the due date. Appropriate evidence and documentation will be provided. See procedure in Table 2. See Application for an Extension.

10. Special Consideration 10.1 Students experiencing personal circumstances which significantly hamper their participation or performance in an assessment task or examination should apply for special consideration where other processes are not applicable or are no longer possible because of the timing and/or severity of the circumstance(s). See procedure in Table 2. See Application for Special Consideration (SC) form.
11. Special examination arrangements 11.1 Where an unexpected temporary disability, medical condition or other exceptional circumstances beyond the control of the student occurs a deferred examination or examination adjustment may be applied for in accordance with the Examination Policy.
12. Deferred examinations 12.1 Where unable to attend or complete a scheduled examination because of illness or exceptional circumstances beyond their control may apply to sit a deferred examination(s) in accordance with the Examination Policy. It will not normally be possible to re-defer a deferred examination.
13. Clarification of final grades or marks 13.1 Consult the Lecturer in Charge regarding clarification on final grade or to apply for a review of the final examination script within 20 working days of notification of the final grade.
13.2 Should a grade be absent in final results the Lecturer in Charge should be consulted.